Are you familiar with the rise in stress when the 100+ icon appears next to your email inbox? Or when you know that you have some trickier to answer emails sat unread, often marked with a flag or a star.
Keeping on top of your emails is crucial. Hidden within your inbox could be unread important information regarding dates, events, and time-critical work. By avoiding decluttering your inbox, you could be missing a field of information which needs your attention. If you’re feeling overwhelmed, be assured that you’re certainly not alone. We have been through the process of taking back control of our inbox and so are now here to share what we do to stay on top of your emails.
Being an inbox minimalist, can help you to feel in control of your work and personal life. These top tips should leave you feeling a lot more relaxed when opening your emails in the morning or even after a long weekend off.
1. UNSUBSCRIBE TO UNWANTED JUNK EMAILS
An inbox with 1000’s of emails can be pretty overwhelming; this feeling isn’t always necessary when half the emails are spam and an old subscription to something you don’t even pay for anymore! Get rid of these, clear and delete them. This will leave your inbox looking a lot happier.
2. ORGANISATION IS KEY
After deleting unwanted emails, you can sort your current emails into different folders. These folders can be whatever you want them to be. This could vary from sorting them into years, or months for the current year. Or sorted into clients, urgency and non-urgency. Whichever folders you choose will gradually help you to tackle your cluttered mailbox.
3. ANSWER THEM TRICKY EMAILS YOU’VE BEEN PUTTING OFF
Responding to some emails can be time worthy and little sticky if you haven’t replied in quite a while. But clearing these first will help you feel freer, whilst making your inbox look a little more freer as well. Thank us later!
Create a template which you can copy into all of your emails, this could include all of your details which sit at the end of the email or a simple paragraph template for longer emails. This will save you more time in the long run whilst also making your emails look professional.
5. “OUT OF OFFICE” AUTOMATED RESPONSE
This response can indicate straight away that your response may be a little delayed as you are on a vacation or course away from your normal working hours. It is important that you only use these automated responses when completely necessary as no employer or professional businessman would like to receive these if you are not away just busy. When these are used in the correct way it will give you some time to organise and reply emails when you are back in the office.